The Freedom of Information

The Freedom of Information Act 2000 (FOIA) establishes a right of access to all types of recorded information held by public authorities and imposes obligations on public authorities to disclose information, subject to a range of exemptions. As a Statutory Body The Crown Estate Paving Commission is not a public authority and is therefore not subject to the FOIA although we recognise that there may be legitimate public interest in some of the areas and responsibilities that we cover and that, in certain circumstances we may release information .

While we are not subject to the FOIA we believe in being as open as possible about who we are and what we do. Our website (www.cepc.org.uk) contains general information about the Commission. If the information you are looking for is not available on our website you need to make a request to us for the information you require. Your request must be in writing but can be in the form of an e-mail. Please include your name and correspondence or email address and describe the information you require, giving as much detail as possible. Requests should be addressed to the Clerk and sent to info@cepc.org.uk . We may come back to you for further information in order to clarify your request.

Limitations

There are a number of situations in which we will decline to provide information. The most important of these is that we will not provide confidential information about our residents or ratepayers or our staff, or any other information which we are required to keep confidential as a matter of law or which was given to us in confidence. In addition, we are a small organisation and we will not normally give a substantive response to requests which we expect to require more than an hour of the time of our senior management team, or more than three hours of the time of our junior management.

Other areas where we will not provide information include the provision of confidential commercial information where we consider that the provision of the information would harm the commercial interests of us or any third party; where you can reasonably be expected to find the information by other means (such as the internet or a library) or if we have already provided you with the information; where we consider that our anticipated costs to meet the request are disproportionate or in excess of any published government guidance; where we consider the request to be vexatious (unreasonable or designed simply to be a nuisance);  where the information is covered by legal professional privilege; and where the information requested is about work we are doing or have done to develop our policies or take decisions and we are of the view that the provision of the information would hamper the free and frank exchange of views of or between our staff and Commissioners or otherwise harm the effective conduct of our activities.

Generally, we make no charge for processing requests for information although we reserve the right to charge where enquiries involve significant research and/or staff time. We may charge for photocopying or other reasonable costs of providing information where those costs exceed the government’s ‘reasonable costs’ guidance for freedom of information requests.

Wherever possible, your request will be handled within 20 working days from the day after your request was received.

If you are unhappy with our response to your request you should contact our Director to  resolve the matter.